New Books

The following are the procedures for new book.

1. Take a book truck and box cutters over to the Acquisitions receiving table.
2. Remove book(s) from box(es) and place them in alphabetical order by title on the book truck according to the invoice. Keep books separated by vendors.
3. Take box(es) to the giveaway box area. If the area is too full, then take them to the white recycling dumpster behind the library.
4. Take invoice(s) and any packing slips, and separate them by invoice number. There should be three copies per invoice number. If not, makes extra copies to equal three. Staple two of the three copies together, and paper clip the third copy behind the first two. Repeat until this is completed.
5. Locate the P.O. number(s) on the invoice, and use this information to find the order cards found inside the current orders drawer.
6. Remove the correct order card(s) from the stack, and then return stack back to the current order drawer.
7. Keep the order card(s) with the corresponding invoice(s).

1. Take the book truck, box of rubber bands, order cards and copy(ies) of the invoice to a desk for the book check.
2. Remove a book from the book truck, and compare certain information from the order card against the book. Use this checklist for those items to be reviewed.
3. Check the binding for any binding defects, such as unglued end sheets, loose pages and cut off words and page numbers. If there are any problems, write the write the problem (using one word) on a sticky note, place the note onto the book, order card into book, and return the book to the book truck. The book needs to be placed onto it’s side as it indicates it needs possible immediate action.
4. Compare the list price on the card to that on the invoice. If it’s incorrect, remove the price from the order card and write in the correct price. If there is a penciled-in price in the upper right corner of the list price, please leave it alone.
5. Write in the net price. This can be found in the last price column. Midwest will call it net price, and Baker and Taylor will call it expanded price. If there are problems locating this price, please ask your supervisor for help.
6. Stamp or write in the date received in the Date Received box.
7. If there are only a few order cards, then paper clip them to the corresponding invoices. If there more than four, then rubber band them together and paper the last few of the pack onto the invoice.
8. Push the book truck into the director’s office.