Paying Binding Invoices

• Stamp invoice with date processed.
• Stamp account number 92001-2610-78292.
• Make 2 copies.
• Stamp 1st copy with “please stamp copy paid and return” and highlight stamp.
• Stamp 2nd copy with “COPY” stamp.
• Highlight invoice number, date and amount on original copy.
• Staple Original and 1st copy together and put then in a yellow envelope.
• Send to Account Payable via intercampus mail.
• Using 2nd copy do the following:
1. Select “Funds” icon.
2. Click on “Adjustment” tab.
3. Check square just before “Fund Code”.
4. Select “pbin” code from list.
5. Click on the “Appropriate” tab.
6. Select “expend”.
7. In the window following the “Firm Order” tab enter the amount on invoice.
8. In “Note” window enter Invoice number and reason for invoice.
9. Select “Finish” icon.
10. Click “Yes”.